Maximize Your Conference Experience with the Best Conference Transcription Services for Busy Professionals

Recently updated on January 12th, 2024 at 11:22 am

Meetings are an integral part of every business. It is even more important to record the meetings and have a transcript of the discussion that occurred for future reference. Why not create a record of these proceedings? Allow your team members and guests to easily recover important details and quotes with Chinese Copywriter’s conference transcription services. When you need to focus on the meeting at hand, let a professional conference transcriptionist take your notes.

In this article, we’ll review:

Table of Contents

• What Are the Benefits of Using Conference Transcription Services?
• Conference Transcription Services by Chinese Copywriter
  • Specialized Conference Transcriptionists
  • Types of Conference Transcription Services We Offer
  • Transcription Samples
    • True Verbatim Transcripts
    • Intelligent Verbatim Transcripts
• Why Outsource Conference Transcription Services to Chinese Copywriter?
  • Experienced Transcription Team
  • Stringent Quality Control
  • Flexible Pricing Options
  • 100% Confidentiality
  • Round-the-Clock Support
  • Fast Turnaround
• Conference Transcription Services – Style Guide
  • • Timestamps
    • Speaker Identification
    • Spelling and Capitalization
    • Inaudible Speech
    • Interruptions and Incomplete Sentences
    • Quotations
    • Standard Responses
    • Time
    • Date
    • Currency
• Frequently Asked Questions

What Are the Benefits of Using Conference Transcription Services?

Capturing important speeches, as well as critical debates and cutting-edge discussions is imperative. A conference organizer will diligently gather specialists and interested parties on a regular basis to share information, discuss pertinent topics, and even debate cutting-edge ideas and concepts. A keynote speaker often makes a memorable impression on conference delegates and audience members. But what about after the conference? What about those unable to attend? What about those who just missed a key point?

Transcribing your conference comes with many benefits:

• Give deaf or hard-of-hearing colleagues accessibility to all the material presented at the conference.
• Provide vital discussion points for reading after the event.
• Allow anyone attending to listen attentively without taking notes or straining to remember words spoken.
• Add value to reviews at follow-up meetings, discussions, and analyses.
• Secure a reader-ready document that can be used for marketing, PR, communications, and reviews.
• Further enhance the experience of a conference delegate.
• Improve a website’s search results that can lead to more traffic.

Conference Transcription Services by Chinese Copywriter

Whatever the industry, Chinese Copywriter provides conference transcription services for your needs. We have over 12 years of experience providing conference transcription services for conferences globally and in numerous industries.

We offer our conference transcription service for regular team meetings, project meetings, training sessions, sales presentations, customer-client discussions, and many more. Conferences are increasingly used in conjunction with web conferencing where documents and presentations are easily shared via the internet.

Specialized Conference Transcriptionists

Conference transcription is an exhausting and time-consuming work that requires a lot of attentiveness and expertise. There are often numerous keynote speakers to be identified along with audience discussions which are often poor in sound quality as participants are scattered across the room.

Our conference transcribers are required to have at least five years of experience in transcription. We also allocate conference recordings based on industry knowledge and specialisms. A medical conference will need a medical transcriber, a financial conference a finance transcriber, etc.

Types of Conference Transcription Services We Offer

We have extensive experience in transcribing a variety of conferences, including:

Transcription Samples

Why Outsource Conference Transcription Services to Chinese Copywriter?

Experienced Transcription Team

Our professional team of transcriptionists, editors and quality assurance personnel provides customized conference call transcription. We are knowledgeable in technical and business terminologies to provide accurate transcripts for any recordings you entrust to us.

We can handle recordings of conferences, research presentations, interviews, lectures, board meetings, focus groups, seminars, and other important functions, whether virtual or in person. Even for conference recordings with background noise and poor audio quality, we can handle the job.

Stringent Quality Control

We believe in providing our clients with completely error-free transcriptions, and the high quality of our work sets the standard in the transcription industry. All transcribed text reports go through 3 levels of checking by editors and proofreaders to guarantee 99% accuracy.

Flexible Pricing Options

Working with us can be highly cost-effective. We provide our clients with the best quality transcriptions at highly affordable prices. The flexible pricing options will suit the client’s business requirements and budget perfectly.

100% Confidentiality

We take the data security of transcripts very seriously. Maintaining confidentiality becomes a far more important issue when it comes to conference transcription. Many a time important internal, sensitive issues are discussed by the participants. The transcription company as well as the transcriptionist must take due care not to allow any data leak during their handling of the transcript or the audio files.

Round-the-Clock Support

We provide our clients with 24/7 support. All our conference transcription services teams including transcriptionists, editors, translators, and project managers are available at all times to answer your queries and resolve any issues that you may have.

Fast Turnaround

Choose from our turnaround options of 12-hour, 24-hour, or 48-hour turnaround. Turnaround time does depend upon the length and complexity of the conference. We recommend contacting us as soon as you can to secure and guarantee your required turnaround time.

Conference Transcription Services – Style Guide

Timestamps

Timestamps should be in the following formats:

• Chinese: (hh:mm:ss)
• English: [hh:mm:ss]

Speaker Identification

• Do not use a speaker identification if there is only one speaker.
• If the speaker’s name is known, use the speaker’s full name as identification. Exceptions: If a speaker is identified by a title throughout, then use the title and last name. Examples: Professor Wang, Dr. Ma.
• For interviews, use “Interviewer” and “Interviewee” to identify the speakers. You may number the identification if there is more than one interviewer/interviewee.
• For training courses, lectures, instructional courses, etc., use “Instructor” as identification.
• For focus group recordings, identify the focus group leader as “Moderator” or “Facilitator”. Participants can be identified by name if their names are provided. Otherwise, use “Man” and “Woman” for identification. If there are several women and men, then number the speakers as “Man 1”, “Man 2”, “Woman 1”, “Woman 2”, or “Male 1”, “Male 2”, “Female 1”, and “Female 2”.

Spelling and Capitalization

• Be consistent in the spelling and capitalization of words throughout the transcript.
• Use spell-checking tools such as Grammarly for spell check but be aware that it might not catch all mistakes.
• Use client instructions, the internet, dictionaries, glossaries, style guides, etc. to verify the spelling of words, places, and technical terms.
• For places, names, and other words that you are not sure how to spell, use the mark [Place], [Name], etc.

Inaudible Speech

Use an inaudible timestamp [inaudible hh:mm:ss] to indicate words or phrases you cannot hear or understand. Replace the “hh:mm:ss” with the timestamp of where the inaudible speech begins.

Interruptions and Incomplete Sentences

Use periods plus spaces when there is a change of thought in the middle of a sentence, or the speaker doesn’t complete a sentence.

For example:

Interviewer: Tomorrow I’m going to… well, maybe I’m just…

Quotations

Use non-curly quotes when the speaker is quoting something that was or is being said.

For example:

Female Speaker 2: I was going to the park, but my sister stopped me and said, “Let’s go shopping.”

Standard Responses

Standard responses such as “Yes,” “Yeah,” or “No,” must be followed by commas when they are at the start of a sentence.

Time

Use numerals to indicate the time of the day. Double zeros aren’t necessary to indicate minutes of the hour when a whole number is used with a.m. or p.m.

Date

• Use the numeral plus the lowercase “th”, “st”, or “nd” when a day of the month is mentioned. Example: Tom’s birthday is on the 8th.
• Use the numeral plus the lowercase “th”, “st”, or “nd” when the day precedes the month. Example: Tom’s birthday is on the 8th of July.
• Use the numeral alone when the day follows the month. Example: We’ll go to LA on December 12.
• When the month, day, and year are spoken, use the numeral alone for the day, even if an ending (“th”, “st”, or “nd”) is spoken. Example: Peter and Malin got married on August 7, 2015.

Currency

• Use the numeral plus “cents” for amounts under one dollar. Example: He only has 20 cents left in his pocket.
• Use the dollar sign plus the numeral for dollar amounts under one million. For amounts of one million and greater, spell out “million”, “billion”, etc. Examples:  Mary spent only $10. The revenue of the project is $12 million.
• Use the dollar sign and numerals when transcribing a range of currencies over ten dollars. Example: John expected a raise of $1,000 to $3,000.

Frequently Asked Questions

Looking to Document Your Next Conference?

Are you looking for a reliable and cost-effective conference transcription services provider? Chinese Copywriter provides state of the art Chinese transcription services across diverse sectors. Send us an inquiry now and get an instant quote.

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